Becoming more efficient is a great goal!
Whether you're an independent contractor or an employee of a company, understanding how to be more productive at work will bring you many benefits.
In this article, we'll give you some simple tips to implement, as well as ideas for software and apps to help you focus and organize your day-to-day work.
What does it mean to be productive?
On an individual scale, improving this ratio, or how to be more productive at work, can be summed up as performing tasks intelligently to achieve your goals in less time.
Productivity is directly linked to effectiveness and efficiency. To be productive, you need not only to be able to concentrate, but also to adopt better working methods.
What are the benefits of greater productivity at work?
Being more productive doesn't just mean doing more work.
One of the main benefits is improved well-being, as working more efficiently reduces stress.
What's more, if you complete your tasks more quickly, you'll have more time to devote to a professional project, a personal activity or simply doing nothing!
Prepare your to-do list for the next day
One of the tricks of the trade that answers the question "how can I be more productive at work" is to write down your to-do list for the following day the day before. This way, you leave the office with a clear mind and start the next day without wasting time.
One task at a time! Not only does this allow you to work more productively, it also means you end the day with a sense of accomplishment. Start with the most urgent or the one with the greatest added value.
Find the right work methods
There are ways of being more efficient and concentrating more easily. These include the Pomodoro technique - working for 25 minutes before taking a 5-minute break - or batching - grouping similar tasks together to save time.
Wherever possible, learn to say no in order to :
- Keep your workload realistic - the opposite tends to increase your workload.
- Avoid devoting yourself to non-value-added assignments - especially for independent contractors,
- Avoid attending meetings that don't concern you directly.
Eliminating distractions is one of the keys to understanding how to be more productive at work.
Here are a few tips:
- Leave your phone in another room,
- Activate the "do not disturb" mode on your professional social network,
- Buy noise-cancelling headphones or listen to music to stay in your own bubble.
Take a break
Taking a break is a bit like recharging your batteries; a key tip for understanding how to be more productive at work.
Here are a few ideas for a rejuvenating break:
- Take a walk or get some fresh air in a park,
- Practicing a mindful activity - breathing, making a cup of tea, hanging out your washing,
- Stretching or yoga for 10-15 minutes.
Organize your work environment
The environment, especially at home, can be a source of distraction.
Make sure you create a professional space and tidy up your desk regularly. Don't neglect your physical health and invest in an ergonomic chair.
Extra tip: stick to your morning routine and forgo pyjamas when teleworking - while dressing comfortably!
Understand how (and when) you're most productive at work
Are you a morning person? Or an evening person? It's important to get to know yourself better to determine how you can be more productive at work.
For example, you can answer your e-mails before lunch if it's a time when it's difficult to focus your attention.
Adopt a healthy lifestyle
By adopting a healthy lifestyle, you put all the chances on your side for greater productivity.
This can be as simple as adopting a morning routine, doing some physical exercise after work, staying well hydrated throughout the day, or even going to bed early to recuperate!
What not to do to be more productive
How to be more productive at work also means knowing what not to do!
- Hold too many meetings,
- Getting up and going straight to work,
- Persevere when you're not very productive - it's better to take a break or choose a less demanding task,
- Saving the most urgent or difficult work for the end of the day,
- Mixing personal and professional life - cleaning during working hours, bringing files home at night,
- Sitting for too long,
- Switching from one screen to another during breaks.
- Everyone works differently. So a good tip might be to identify the distractions that most affect your concentration, as well as the times when you're most effective, and figure out how to be more productive in your work based on these.
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